This article has been submitted by Boss HR
As a business owner we should be preparing for the new legislation that is GDPR. A lot of information is being produced at the moment regarding this, which can be rather overwhelming, especially with all the legal jargon circulating along with it. Overall, as employers we need to be aware of the changes and implement the changes in the company. Action needs to be taken ahead of May 25 2018 to make sure we are not in breach of the new regulations.
A brief outline of the changes:
- Easier access to their own data.
- A “right to be forgotten”.
- A right to know when their data has been hacked.
The new legislation will effectively have a big impact in the way we market to our clients. The way in which your company secures client data and weather they have actively opted in to receive information from you will mean a review of data protection policies in the company will be priority. Failure to comply means your business could be at risk of fines up to 20 million or 4% of global turnover. This sounds like a hefty fine for not updating your policies.
These changes mean that employers will have to audit their personal data and amend policies to ensure they are compliant. The benefit of this means that there is now a single set of data protection rules across the EU and one supervisory authority.
We have put together 5 helpful tips that you can use to prepare your company for the upcoming changes.
- Be conscious! – The law is due to change, make sure your company knows the important features. Be aware of the documents you hold and who you share it with; audit your data!
- Privacy Information– You may need to review your current privacy notices and plan or complete any changes that are needed.
- Individuals Rights – Review your procedures to ensure they cover all the rights individuals have; this includes how you delete their data or how you provide data electronically.
- Update Procedures – the more time you give yourself in preparing for the GDPR the easier the process will be.
- Consent – Make sure you have consent!
The new legislation can be confusing, that is why we are offering a fully comprehensive training course which is aimed to prepare you with the fundamentals of GDPR, helping you become compliant ahead of 25 May 2018.